The Civil Air Patrol

Purpose

The purpose of this page is to publish the policy concerning vehicle custodial policy.

Background

Group 2 vehicles are moved from time to time by the decision of the Group CC to best position these assets in accordance with mission response. A squadron local to the vehicle shall agree to manage the vehicle and adhere to custodial and operations policy.

To Relocate a CAP Vehicle:

• An vehicle move within the Group is neither Group nor Wing funded. The costs of movement are borne by the accepting custodial Squadron.

To maintain a CAP Vehicle:

• The vehicle book and correctly ordered forms will be maintained by the vehicle Custodian.

• At the end of each month the vehicle Custodian will remove the populated F73 from the vehicle book and perform the following tasks:
  • Check legibility of entries.
  • Check the transfer forward of times and arithmetic of each entry.
  • Scan the F73 pages (front and back) into a single PDF document.
  • Email the scanned F73 to the VAWG Tranportation Officer on the first day of each month.

Regulatory

• CAP vehicles will only be driven by properly qualified CAP members with a VAWG driver's license and follow all regulations concerning passengers in accordance with, but not limited to CAPR 6n-n and all published directives. Comments such as "that is what we have always done" are not CAP Policy and shall not be supported.

Mission Readiness

• The vehicle will be maintained in mission ready condition and immediately available for A missions as the highest priority. This means:
  • The fuel tank is full or refilled after every use.
  • The tires properly inflated.
  • The engine oil kept no less than one quart or more above the minimum level .
  • The Windshields and windows cleaned with a suitable glass cleaner.
  • All vehicle problems are communicated to the Squadron Vehicle Custodian for consideration.

Care and Feeding

• Per instructions from Calvin Chandler

Scheduling

• The vehicle does not use a scheduling application. The best way to avoid conflict of intended use is to contact the respective unit commander and discuss with them your intentions and duration in advance of use.

• Your lesser priority vehicle use may be cancelled or recalled to meet a mission requirement.

Relocation

• The Group CC, an IC, or Wing Director of Transportation may relocate the vehicle at any time.

• If the vehicle is relocated to another location overnight this will occur only with advance knowledge of the Group CC or higher.

• The Wing or Group Safety Officer may declare the vehicle non-mission-ready at any time.

• The Security of CAP vehicles is Paramount. This means:
  • The vehicle will have all windows and doors locked when not in immediate use.
  • The vehicle is cleared of personal items.
  • The vehicle keys and book are secured in a place known and accessable to the Unit Commander -and- the Operations Officer -and- the Group CC.

CAP Vehicle use is Military Use and Accountability

And above all else -

Have an unqualified respect for the high level of safety required to be a CAP vehicle driver.

If you need, I will kindly visit your squadron personally and explain all these items in person.

Jim Byrd Capt, CAP
Commander, Group 2
757.817.2129c

Group 2 Web Page Operations:

Responsible CAP Official: James E. Byrd Capt, CAP